The education management system is a software system that performs functions such as presenting the course content prepared by the instructor to the students as desired, keeping the data about the student’s follow-up in the database and reporting when necessary. Interaction between the Learning Management System, the learner, the instructor and the course material
It creates a platform for sending warnings about the completion of the courses and for the instructors to evaluate the performance of the students.
Assessment and Evaluation Management Systems
In addition, assessment and evaluation management systems and teacher management systems are other e-learning software that increase the quality of education. Training Management Systems are formed by gathering these software types around a common purpose and working in harmony. These systems are web-based software used within the institution to carry out educational management processes such as transferring e-learning trainings to students, receiving trainings by students, tracking results and reporting results. They play an active role in all processes of distance education systems. It creates structures that enable one-to-one interaction with students.
Another lms definition for EMS is providing learning material asynchronously over the network, sharing and discussing the presented learning material in various forms, registering for courses, taking assignments, preparing exams, taking exams, providing feedback on these assignments and exams, organizing learning materials, student and they are software that enables the automatic realization of facilities such as keeping records of teachers and systems, editing these records, and getting reports over the network .
EYS has basically two users, the learning manager and the student, who implement the education strategy. An SMS allows the learning manager to report on who has achieved what, how productive the training has been, and whether the training strategy has been successful. In general, it plays an active role in evaluating the system and the student and determining their success. It also allows the student to see and manage their own educational processes, access courses, check their scores and of course run the courses. The most important feature of EYS, which is the most necessary component of online education, is that it follows the learning activities of the students. In addition, EYS enables students to have wider learning experiences (Barbara et al., 2005).
Basic Elements of Education Management System
The basic elements of the education management system were taken from Bayam (2002), and rearranged by the researcher. Accordingly, the basic elements of the education management system are as follows:
Links to other course-related pages are established. As the title, the full name of the course, term, year and course code are used. A brief description of the course should also be made on this page, and if there are announcements about the course, links to these announcements should be placed on the page in a way that can be easily viewed. There should be links to the number of hours per week, lecturers, contact information, calendar, lesson plan, discussion forums, chat rooms, and help pages.
The definition and purpose of the course should be given on the page in a way that will attract the attention of the student. It should be clearly stated that which topic will be taught in which week as a semester and in which weeks the exams will be held.
- As in every lesson, the objectives of the subject should be at the beginning of the subjects,
- Lecture notes should not be written like a textbook, it should not be forgotten that in many applications the student is given a separate textbook, the page should not be too long, but there should be correctly designed links for detailed information,
- The course content should be supported with visual elements, and items such as interactive applications and exercises should be added in order to direct the student to active learning.
It is an asynchronous communication tool. Students should be able to ask questions both to their friends and to the teachers of the course.
Chat: Chat application, which is an interactive communication tool, allows users to live
It allows them to communicate with each other in written form (in some applications, there is also sound and video). It is a synchronous communication tool. When the interaction feature is fully provided, it can greatly increase the efficiency of the system and that lesson.
Help Pages: The operation of the instructional management system is what the user sees on the screen.
It is the page where technical assistance is found on the use of links and site tools. On this page, there are solutions for all kinds of problems that users may encounter.
Characteristics of a Good Education Management System
The characteristics of a good education management system were taken from Intermedia (2010) and edited by the researcher. Accordingly, the characteristics of a good education management system are as follows.
Distribution and Dissemination: An SMS should have the flexibility to offer a variety of methods and locations for using content. Allowing users to access them remotely or to download and receive materials in parts also makes learning more accessible. It allows users to access different resources from anywhere.
User Interface: User interface, which is an important element of IMS; affect how users navigate, access content, and get help. The interface should reflect the vision and characteristics of the educational institution. Since they are the part that users encounter most, attention should be paid to their structure, colors, order and harmony while designing.
Classroom Education Management: As part of the hybrid solution, classroom education is tracked and reported with an SMS. In addition, user registration, monitoring and
Administrative tasks such as reporting can also be alleviated. Administrative work can be alleviated, allowing the administrative part to concentrate only on the work with itself.
Record: This feature ensures that all kinds of transaction information performed by users are stored in the database in detail to be used when necessary. You can see when the user did what job. Retrospective follow-up is possible.
User Functions: Among the many user functions, printable training plans, access to catalogs, and online note-taking are available.
Knowledge Management: The knowledge management function tracks employee information, allocates abbreviated training plans, handles course and trainer evaluations, tracks training activities outside the technology environment (such as classroom training), and allows the use of legacy knowledge from another system. It is the part where the information is fully evaluated, processed and connected with the existing information.
Reporting: Each SMS has a certain level of reporting feature. The best systems allow tracking exams, student participation, course development costs, user development, content usage, skill assessment results, organizational competencies and user accesses, and content usage log.
Security: The IMS should be secure enough to ensure efficient and secure working with the organization and protect user data and licenses. It should be ensured that there is no event that will risk the security of the information of the administrator or users.
Access to Additional Resources: Many of the SMS’s include articles, books, web hyperlinks, helpful articles, online meeting facilities, and even held anywhere in the organization.
provides diversity. Students can close their deficiencies about a topic from different sources.